Definition:
A Meeting is a planned meeting of several people to discuss a specific topic or to complete a joint task.
Sessions can take place in different contexts, e.g. B. in companies, committees, clubs or private groups.
Types of Sessions:
There are different types of sessions, such as: E.g.:
- Meetings: Meetings serve to exchange information and form opinions.
- Negotiations: Negotiations aim to reach an agreement.
- workshops: Workshops are used to jointly develop solutions or come up with ideas.
- Conferences: Conferences bring together several people from different organizations to discuss a common topic.
- Committee meetings: Committee meetings serve to make decisions in committees.
- Court sessions: Court sessions serve to resolve legal disputes.
Preparing a meeting:
Preparing for a meeting is important to ensure it runs efficiently and productively.
The most important points of preparation include:
- definition of Objectives: What is the meeting intended to achieve?
- Creating an agenda: Which topics should be discussed?
- Invitation of participants: Who needs to attend the meeting?
- Sending documents: Are there relevant documents that need to be made available to participants in advance?
- Reservation of a meeting room: Where is the meeting taking place?
- Preparation of presentation technology: Do you need technical aids to present information?
Conducting a meeting:
A meeting should be structured and goal-oriented.
Important points are:
- Start on time: The meeting should start on time.
- Welcoming participants: The moderator welcomes the participants and presents the agenda.
- Moderation of the session: The moderator leads the discussion and ensures that all participants have their say.
- Adherence to scheduling: The schedule should be adhered to.
- Logging of results: The most important results of the meeting should be recorded.
- Next Steps: It should be determined what next steps are required.
Follow-up to a meeting:
After the session is complete, it is important to document the results and take the next steps.
The most important points of the follow-up include:
- Sending the minutes of the meeting: The meeting minutes should be sent to all participants.
- Implementation of the decisions: The decisions made at the meeting should be implemented.
- Evaluation of the session: The session should be evaluated to provide suggestions for improvement for future sessions.
Keywords: Session, discussion, meeting, conference, workshop, committee, association, company, preparation, implementation, follow-up, moderation, minutes, results, resolutions, evaluation
Back to the glossary index